4 things you must check in your tender applications before submission

In the world of public government procurement, most of the service providers and contractors have minimum knowledge about the process  of tender applications. And it is also a time-consuming task for most organizations. To make sure you plan it properly make sure to follow a specific strategy to allow you successfully win the tenders you are applying for.

Before submissions, you must check your tender application because the goal is to increase the number of small and medium-sized businesses that take advantage of winning these potential contracts.

Things to consider before tender applications before submission:


In general, any private companies, non-profit organizations, and other organizations that are engaged in tendering and procurement should consider these procurement strategies. In general, you must make sure Any answer or a statement you present to the responses of the documents must add value to the questions and not just statements without examples provided to show your experiences in the industry.


Here are 4 things you must start checking:


  1. Do your research, always:

Note every tender advertised out there is suitable for your organization. And this will guide you to choose the right tenders that suit your organization before you apply for it. Vendors use a variety of requirements and evaluation methods. Preparation is the key, so learn all you can now about the organization. After learning about the organization and the steps involved in applying for the tender, then you can decide whether or not your organization should apply for this tender.

In addition, you must also check your organisation’s capacity and if your organization can work for the length of the contract on this tender. Do the research about the company or the government department you are applying for and make sure you have addressed the solutions for the organisation’s requirements and needs and in your responses make them feel that they want you because you can solve their problems.


  1. Developed a comprehensive checklist for the tender:


Make sure to read the tender paper slowly and carefully, making notes of everything requested in the request for tender form. Using any software or manual checklist you can develop a delicate checklist that includes all the documents specified in the request for the tender documents.


  1. Distinctly arrange your documents:


Your document should be all in order and arranged under the tender’s requirements. When putting the document together for the proposal responses. It’s important to put the most important documents at the top of the document stack. So, you make the evaluators can notice the important parts of the organization. WIN ANY TENDER team can help you prepare the digital checklist if you would like to. Also, make sure you have included testimonies to prove your experiences.


  1. The utmost care should be taken to eliminate any potential mistakes:

During the tender application process, it’s critical that you thoroughly check every document. Pay close attention to how you filled up the pricing schedule or bill of quantities. Keep track of all your expenses and taxes, and make sure the numbers line up. During the tender application process, it’s critical that you thoroughly check every document.


Wrapping up:


Pay close attention to how you’ve filled out the pricing schedule or bill of quantities. Don’t forget to verify that all of the GST calculations and that all numbers equal up.


WIN ANY TENDER will do all those checks and reviews on your behalf, and there is no need to work hard for your business but let your business work hard for you. WIN ANY TENDER team is always ready to help users with quick tender application reviews before submission.

5 Questions you should ask before applying for tender

All businesses that provide goods or services to other companies or to the public sector frequently applying for tender. At the most basic level as a business owner or a business manager you are expected to submit a bid or write a letter stating why you deserve to run the project or to get the contract.

On the other hand, formal tenders are frequently used for larger projects or long-term supply contracts. And the tendering procedures in the public sector are very unique and different in the way you apply for it.


No matter the outcome, submitting a tender may help you identify your goals, strengths, and limitations in the business world. You can also gain valuable insight into how to improve your future offer by asking for comments. Having a good relationship with your customers can help you better understand what they are expecting from you as a business.


Here are some FAQs about applying for tender:

  1. What are the chances of winning this tender?

There’s no doubt about that; bidding isn’t like playing the lottery when winning is entirely dependent on chance; instead, it’s a highly transparent procedure. Your submission’s quality and how it compares to the rest of the field will determine your chances of winning.

The psychology of bidding is a complicated and wide-ranging subject. There is nothing wrong with being discouraged when you keep getting rejection letters. It is a fact that bids are usually publicized in good faith to find the best providers for the subsequent contract award. To avoid blaming the method when your outcomes are frequently below expectations, you must examine what is going wrong.


  • Tender with a high level of quality
  • Capability to meet the needs of costumers
  1. How to increase those chances of winning this tender?


Bidders often make this common-sense mistake while responding to questions but without truly answering them. Trying to get an answer from a politician is like asking a simple question: you want to know the answer without the fluff.

It’s a good idea to boost the chances of winning the tender. So the most important thing is to make informed bids and win the contracts that best fit the company’s capabilities. Here are some ways to win tenders:


  • Identifying the right contracts
  • Must have correct tender documents
  • Follow Tender Instructions
  • Create an eye-catching Tender


  1. What are your available resources if you win this tender to complete the project successfully and with the quality required?”


Your capacity as a business to manage your resources is very important, and it will value your reputation in the market and increases the chance of winning the trust of the organization you are bidding for to get extra work. When you win a tender, it is important to understand how you can manage the following major points.


  • Monitoring contract opportunities
  • Managing short deadlines or time constraints
  • Have external support


  1. Do you have previous experiences that you can reflect on this project?


Yes, you must have prior experience that reflects the capacity as a business to be able to get more work or similar work to previous projects or contracts you have completed.


  1. How can WIN ANY TENDER assist you to be successful in this tender?

One of the most common reasons that organizations seek outside help from professionals is because they lack of necessary resources in-house. WIN ANY TENDER team can complete the tender, but if the deadline is tight or the submission is exceptionally huge, that’s why concerning WIN ANY TENDER team is essential.

Why you shouldn’t apply for just any tender in the market?

Why you shouldn’t apply for just any tender in the market? Government and private sector organizations utilize competitive tendering (bidding) to procure goods and services. Because competitive bidding encourages suppliers and services providers to compete and provide the best price and best resources, which is the best way to justify the work for the business’s benefits.

Procurement departments advertise their need for specific services or goods and solicit proposals from potential suppliers to compete for the business benefits. To become successful in each tender as a business, your main focus should be to choose the right tender for your business. Here are some factors that shows why you shouldn’t apply just for any tender in the market for the purpose of getting more sales as a business.


  • Focus on the business experiences:

As part of the business growth journey, you will need to gain various experiences and expertise.  As a business and as employees this will allow you to open to new skills to add in to the business. The business owners should find the right opportunity that suites the company strategy to grow from various skills and knowledge. The variety of the tenders you apply for and target as a business will help the business to grow and will promote the business in various industries and directions as a business.


  • The Proposal length in tender:

Look into the details of each tender (bid) you are applying for and the period of the length of the agreement of the project proposals. The Length of the agreement will require extensive planning for the business resources and cash flow to be able to deliver the project as per the agreement which is most clearly stated in the tender documents. It is important as a business to plan the sustainable panel of the work to achieve successful results as a business.


  • Prepare your resources and your team:

As a business to be able to achieve a successful result. And to be able to deliver the projects and the work as per the client request, you will need to prepare your team to be able to achieve the result you are looking for. The large impact on every business is to extremely manage to use the same resources in various tenders, and the last thing you want as a business to promise the delivery of the work on time and not to deliver it as per the client’s expectations.


  • In competitive tendering, the process might take a long time:


Choosing a winning bidder in competitive bidding might take some time for government organizations and private firms. And may take enough time for a business to plan for the new panel of tenders they are willing to take control of in the Market. As a result, you might lose the main tenders that as a business will make a major impact to the business growth. When a chosen tender makes sure you can satisfy the tender criteria which should reflect the business plan for growth and the time frame for the business growth.

Ending lines: 

Before you apply, you must understand the length of the contract and the period you will be spending your resources on the contract compared to the amount of money you will gain from the agreement and the contract. Get connected with a tender specialist such as WIN ANY TENDER team to assist you to build the strategy of the tenders you should apply for and not just applying to tenders with no plan.