How to prepare before submitting any tender?
Increasingly, bidders are being asked to put in more time and effort to win. Many companies outsource some or all of their document preparation and submission processes. Whatever method you use to request a tender, there are three essential steps to follow:
First, identify the needs and desires of the potential clients:
You need to know the company’s history and the customer’s desires before you start working on their project. If the documents are unclear, the best course of action is to contact the customer personally and set up a meeting to discuss it, or send over your queries through emails.
It’s critical to confirm that you fully comprehend the client’s request and are fully committed to the offer. If the client does not accept your proposal, they may utilize your suggestions and ideas elsewhere.
Tender Preparation Methodology:
If you don’t meet the bid’s requirements, don’t submit it. Your bid must fulfil all the client’s needs, including the cost structure, insurance, and timescale. Bidders must adhere to the following guidelines while compiling their documents, which include:
- Answer all questions:
Pre-qualification documentation from the customer should include all requested information, including references and testimonials.
- Executive Summary:
Your offer should include an executive summary that explains how it meets the client’s needs. Your responses to the invitation for tender should begin with a small overview.
- Illustrations and graphics:
Include images and graphics to back up your claims wherever you can. People can understand your business better if you use visual aids, and pictures can often convey a strong message better than words can, so this is a good thing.
- The Cost of the Project:
A thorough project pricing and a description of how the work will be done, including a recommended implementation plan, should be provided if the client does not provide a template that explains the cost structure you have utilized in your pricing.
- A team member executes the tender:
Provide specific details about the number of employees who will carry out your responsibilities during the tender preparation process. Your workers’ qualifications, relevant contracts, and why they’re the best for the job should be clearly shown in the response documents.
Making Tendering More Efficient
- Client’s desire:
Instead of focusing on your wants and desires from this tender as a business, listen to what the clients are asking for in their projects. You should demonstrate how your talents and expertise may be used to address the client’s challenges and not the other way around.
- Think Outside the Box:
When putting together a tender response document, don’t forget to include your business achievements and the innovative solutions and ideas, such as future maintenance expenses for the project you are bidding for. As a result, the client will have more faith in your talents. Your experiences in similar projects will reflects in the previous experiences to a similar project or a similar work you have done in the past.
- Increase ROI and value:
The cost of a project isn’t the only consideration in a client’s tender evaluation; value for money is also a significant consideration. Make a case for why your product or service is worth more than the amount you’re charging.
Learn more about the tender process before you finalize your tender response. It is important to have a new company’s tender strategy included in their business plan and the procedures behind it. The most challenging parts are putting together all the relevant paperwork correctly. When a company does not have a dedicated tender department or free resources, it often turns to experts such as WIN ANY TENDER for quick assistance, as it is always a better option.