The annual competitive bidding process for the delivery of products and services by the private sector is initiated by federal, state, and municipal governments. Businesses of various sizes, from those specializing in office supplies to those working on massive building projects, respond to government tender requests.
There is a great deal of similarity between private and public sector tender processes. The following is a high-level look at the primary processes you should go through to put up a competitive bid.
· Put in a request
You can express your interest in participating in the procurement process by following the steps outlined in the tender document. Taking this action will ensure that you are aware of any upcoming tender information sessions.
· Participate in bidders’ meetings
If you submitted your information via a tender website, check back regularly for any new information. Don’t miss out on any tender presentations that may be held. These events are great chances to get in touch with the agency and ask any queries you may have. They might also introduce you to others you could work with in a consortium or as subcontractors.
In addition, government entities are not obligated to provide written materials, such as presentations, delivered at an information session.
· Create a plan for a graceful comeback
Prepare thoroughly for a high-stakes bid by researching the prerequisites and gathering the necessary materials. Consider the following, for instance:
- Find out how much it will set you back to have your tender ready.
- For what purpose do we need to collect this data?
- To what extent will the following be required to complete the contract?
- In whose hands will the tender project be placed?
- We need a system for allocating resources, delegating tasks, and setting up meetings.
- Who are our rivals, and how strong are they, if any?
· Pay attention to the most recent contract awards
Get in touch with the tender coordinator if there is anything in the tender request that you don’t understand. You may also go through the Queensland Contracts Directory to see what contracts have already been awarded.
· Submit an attractive proposal
Get your bid proposal ready. Involved in this process are preparation, drafting, and editing. Keep to any page or word restrictions that may be specified, and (as a general rule), avoid making arbitrary changes to items like typefaces, font sizes, and page numbers.
Focus on clarity in both structure and arguments. You should choose a few main points that will set your bid apart from the competition. Look at the assessment criteria to get a sense of what the government agency values most and how your bid will be scored.
· The terms of payment must be understood
Make sure you are familiar with the payment terms before submitting your bid. The timing of government payments varies from department to department and purchase to purchase. It’s possible that you won’t get paid right away after completing the task or delivering the products. You should include in your offer if you require a different form of payment.
· Bring in your offer
High-value contracts sometimes require bidders to present their proposals formally to the tender panel. Prioritize the proposal’s major points if you’ll be presenting it to a review board. Make preparations first and foremost. Prepare well, run through practice runs, and, if you don’t consider yourself a confident public speaker, consider taking a presenting skills course.
You should always request a debriefing on the tender following the procedure, especially if your offer is rejected. You may learn a lot about how to enhance your offering for the future tender from the panel’s comments.